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Administrative Assistant needed in Canada by Merit Manufacturing Inc. 

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Administrative Assistant needed in Canada by Merit Manufacturing Inc. 

Administrative assistant duties revolve around managing and distributing information within an office. This generally includes answering phones, taking memos and maintaining files. Administrative assistants may also be in charge of sending and receiving correspondence, as well as greeting clients and customers.

Job details

  •  Location: 2236 Victoria Street North Breslau, ONN0B 1M0
  •  Salary: $18.00 to $20.00HOUR hourly for 40 hours per week
  •  Terms of employment: Permanent employment
    Full time
  •  Day, Overtime
  •  Start date: Starts as soon as possible
  •  vacancies: 1 vacancy

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

What does an Administrative Assistant do?

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you.

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Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

  • Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
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Job requirements

Languages

English

Education

College/CEGEP
or equivalent experience

Experience

3 years to less than 5 years

Specific Skills
Type and proofread correspondence, forms and other documents; Greet people and direct them to contacts or service areas; Apply mathematical techniques to the solution of problems in scientific fields or other fields; Answer telephone and relay telephone calls and messages; Answer electronic enquiries; Compile data, statistics and other information; Order office supplies and maintain inventory; Record and prepare minutes of meetings, seminars and conferences; Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information; Set up and maintain manual and computerized information filing systems
Business Equipment and Computer Applications
ACCPAC; MS Excel; MS PowerPoint; MS Windows; MS Word; Accounting software
Additional Skills
Calculate weight, distance, volume and length measurements
Area of Specialization
Statistics; Reports and records; Invoices; Financial statements; Correspondence; Mechanical engineering technology
Work Setting
Manufacturing and industrial plant
Technical Terminology
Financial; Engineering
Transportation/Travel Information
Own transportation
Work Conditions and Physical Capabilities
Fast-paced environment; Work under pressure; Repetitive tasks; Attention to detail; Tight deadlines
Personal Suitability
Flexibility; Accurate; Team player; Excellent oral communication; Excellent written communication; Client focus; Reliability; Organized; Ability to multitask
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How to apply

By email

[email protected]

Advertised until

2021-09-19

Intended job posting audience

Anyone who can legally work in Canada can apply for this job. If you are not currently authorized to work in Canada, the employer will not consider your job application.

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